Retention policy schema/types

packages/backend/src/database/schema/compliance.ts

@@ -5,11 +5,15 @@ import {
 	jsonb,
 	pgEnum,
 	pgTable,
+	primaryKey,
 	text,
 	timestamp,
 	uuid,
+	varchar,
 } from 'drizzle-orm/pg-core';
+import { archivedEmails } from './archived-emails';
 import { custodians } from './custodians';
+import { users } from './users';
 
 // --- Enums ---
 
@@ -33,6 +37,36 @@ export const retentionPolicies = pgTable('retention_policies', {
 	updatedAt: timestamp('updated_at', { withTimezone: true }).notNull().defaultNow(),
 });
 
+export const retentionLabels = pgTable('retention_labels', {
+	id: uuid('id').defaultRandom().primaryKey(),
+	name: varchar('name', { length: 255 }).notNull(),
+	retentionPeriodDays: integer('retention_period_days').notNull(),
+	description: text('description'),
+	createdAt: timestamp('created_at', { withTimezone: true }).notNull().defaultNow(),
+});
+
+export const emailRetentionLabels = pgTable('email_retention_labels', {
+	emailId: uuid('email_id')
+		.references(() => archivedEmails.id, { onDelete: 'cascade' })
+		.notNull(),
+	labelId: uuid('label_id')
+		.references(() => retentionLabels.id, { onDelete: 'cascade' })
+		.notNull(),
+	appliedAt: timestamp('applied_at', { withTimezone: true }).notNull().defaultNow(),
+	appliedByUserId: uuid('applied_by_user_id').references(() => users.id),
+}, (t) => [
+	primaryKey({ columns: [t.emailId, t.labelId] }),
+]);
+
+export const retentionEvents = pgTable('retention_events', {
+	id: uuid('id').defaultRandom().primaryKey(),
+	eventName: varchar('event_name', { length: 255 }).notNull(),
+	eventType: varchar('event_type', { length: 100 }).notNull(),
+	eventTimestamp: timestamp('event_timestamp', { withTimezone: true }).notNull(),
+	targetCriteria: jsonb('target_criteria').notNull(),
+	createdAt: timestamp('created_at', { withTimezone: true }).notNull().defaultNow(),
+});
+
 export const ediscoveryCases = pgTable('ediscovery_cases', {
 	id: uuid('id').primaryKey().defaultRandom(),
 	name: text('name').notNull().unique(),
@@ -44,18 +78,31 @@ export const ediscoveryCases = pgTable('ediscovery_cases', {
 });
 
 export const legalHolds = pgTable('legal_holds', {
-	id: uuid('id').primaryKey().defaultRandom(),
-	caseId: uuid('case_id')
-		.notNull()
-		.references(() => ediscoveryCases.id, { onDelete: 'cascade' }),
-	custodianId: uuid('custodian_id').references(() => custodians.id, { onDelete: 'cascade' }),
-	holdCriteria: jsonb('hold_criteria'),
+	id: uuid('id').defaultRandom().primaryKey(),
+	name: varchar('name', { length: 255 }).notNull(),
 	reason: text('reason'),
-	appliedByIdentifier: text('applied_by_identifier').notNull(),
-	appliedAt: timestamp('applied_at', { withTimezone: true }).notNull().defaultNow(),
-	removedAt: timestamp('removed_at', { withTimezone: true }),
+	isActive: boolean('is_active').notNull().default(true),
+	// Optional link to ediscovery cases for backward compatibility or future use
+	caseId: uuid('case_id').references(() => ediscoveryCases.id, { onDelete: 'set null' }),
+	createdAt: timestamp('created_at', { withTimezone: true }).notNull().defaultNow(),
+	updatedAt: timestamp('updated_at', { withTimezone: true }).notNull().defaultNow(),
 });
 
+export const emailLegalHolds = pgTable(
+	'email_legal_holds',
+	{
+		emailId: uuid('email_id')
+			.references(() => archivedEmails.id, { onDelete: 'cascade' })
+			.notNull(),
+		legalHoldId: uuid('legal_hold_id')
+			.references(() => legalHolds.id, { onDelete: 'cascade' })
+			.notNull(),
+	},
+	(t) => [
+		primaryKey({ columns: [t.emailId, t.legalHoldId] }),
+	],
+);
+
 export const exportJobs = pgTable('export_jobs', {
 	id: uuid('id').primaryKey().defaultRandom(),
 	caseId: uuid('case_id').references(() => ediscoveryCases.id, { onDelete: 'set null' }),
@@ -70,20 +117,51 @@ export const exportJobs = pgTable('export_jobs', {
 
 // --- Relations ---
 
-export const ediscoveryCasesRelations = relations(ediscoveryCases, ({ many }) => ({
-	legalHolds: many(legalHolds),
-	exportJobs: many(exportJobs),
+export const retentionPoliciesRelations = relations(retentionPolicies, ({ many }) => ({
+	// Add relations if needed
 }));
 
-export const legalHoldsRelations = relations(legalHolds, ({ one }) => ({
+export const retentionLabelsRelations = relations(retentionLabels, ({ many }) => ({
+	emailRetentionLabels: many(emailRetentionLabels),
+}));
+
+export const emailRetentionLabelsRelations = relations(emailRetentionLabels, ({ one }) => ({
+	label: one(retentionLabels, {
+		fields: [emailRetentionLabels.labelId],
+		references: [retentionLabels.id],
+	}),
+	email: one(archivedEmails, {
+		fields: [emailRetentionLabels.emailId],
+		references: [archivedEmails.id],
+	}),
+	appliedByUser: one(users, {
+		fields: [emailRetentionLabels.appliedByUserId],
+		references: [users.id],
+	}),
+}));
+
+export const legalHoldsRelations = relations(legalHolds, ({ one, many }) => ({
+	emailLegalHolds: many(emailLegalHolds),
 	ediscoveryCase: one(ediscoveryCases, {
 		fields: [legalHolds.caseId],
 		references: [ediscoveryCases.id],
 	}),
-	custodian: one(custodians, {
-		fields: [legalHolds.custodianId],
-		references: [custodians.id],
+}));
+
+export const emailLegalHoldsRelations = relations(emailLegalHolds, ({ one }) => ({
+	legalHold: one(legalHolds, {
+		fields: [emailLegalHolds.legalHoldId],
+		references: [legalHolds.id],
 	}),
+	email: one(archivedEmails, {
+		fields: [emailLegalHolds.emailId],
+		references: [archivedEmails.id],
+	}),
+}));
+
+export const ediscoveryCasesRelations = relations(ediscoveryCases, ({ many }) => ({
+	legalHolds: many(legalHolds),
+	exportJobs: many(exportJobs),
 }));
 
 export const exportJobsRelations = relations(exportJobs, ({ one }) => ({

packages/backend/src/helpers/deletionGuard.ts

@@ -1,7 +1,16 @@
 import { config } from '../config';
 import i18next from 'i18next';
 
-export function checkDeletionEnabled() {
+interface DeletionOptions {
+	allowSystemDelete?: boolean;
+}
+
+export function checkDeletionEnabled(options?: DeletionOptions) {
+	// If system delete is allowed (e.g. by retention policy), bypass the config check
+	if (options?.allowSystemDelete) {
+		return;
+	}
+
 	if (!config.app.enableDeletion) {
 		const errorMessage = i18next.t('Deletion is disabled for this instance.');
 		throw new Error(errorMessage);

packages/backend/src/hooks/RetentionHook.ts

@@ -0,0 +1,36 @@
+import { logger } from '../config/logger';
+
+export type DeletionCheck = (emailId: string) => Promise<boolean>;
+
+export class RetentionHook {
+	private static checks: DeletionCheck[] = [];
+
+	/**
+	 * Registers a function that checks if an email can be deleted.
+	 * The function should return true if deletion is allowed, false otherwise.
+	 */
+	static registerCheck(check: DeletionCheck) {
+		this.checks.push(check);
+	}
+
+	/**
+	 * Verifies if an email can be deleted by running all registered checks.
+	 * If ANY check returns false, deletion is blocked.
+	 */
+	static async canDelete(emailId: string): Promise<boolean> {
+		for (const check of this.checks) {
+			try {
+				const allowed = await check(emailId);
+				if (!allowed) {
+					logger.info(`Deletion blocked by retention check for email ${emailId}`);
+					return false;
+				}
+			} catch (error) {
+				logger.error(`Error in retention check for email ${emailId}:`, error);
+				// Fail safe: if a check errors, assume we CANNOT delete to be safe
+				return false;
+			}
+		}
+		return true;
+	}
+}

packages/backend/src/services/ArchivedEmailService.ts

@@ -20,6 +20,7 @@ import type { Readable } from 'stream';
 import { AuditService } from './AuditService';
 import { User } from '@open-archiver/types';
 import { checkDeletionEnabled } from '../helpers/deletionGuard';
+import { RetentionHook } from '../hooks/RetentionHook';
 
 interface DbRecipients {
 	to: { name: string; address: string }[];
@@ -197,9 +198,16 @@ export class ArchivedEmailService {
 	public static async deleteArchivedEmail(
 		emailId: string,
 		actor: User,
-		actorIp: string
+		actorIp: string,
+		options: { systemDelete?: boolean } = {}
 	): Promise<void> {
-		checkDeletionEnabled();
+		checkDeletionEnabled({ allowSystemDelete: options.systemDelete });
+
+		const canDelete = await RetentionHook.canDelete(emailId);
+		if (!canDelete) {
+			throw new Error('Deletion blocked by retention policy (Legal Hold or similar).');
+		}
+
 		const [email] = await db
 			.select()
 			.from(archivedEmails)

packages/types/src/index.ts

@@ -13,3 +13,4 @@ export * from './audit-log.enums';
 export * from './integrity.types';
 export * from './jobs.types';
 export * from './license.types';
+export * from './retention.types';

packages/types/src/license.types.ts

@@ -64,6 +64,10 @@ export interface LicenseStatusPayload {
 	lastCheckedAt?: string;
 	/** The current plan seat limit from the license server. */
 	planSeats: number;
+	/** ISO 8601 UTC timestamp of the license expiration date. */
+	expirationDate?: string;
+	/** Optional message from the license server (e.g. regarding account status). */
+	message?: string;
 }
 
 /**
@@ -78,6 +82,7 @@ export interface ConsolidatedLicenseStatus {
 	remoteStatus: 'VALID' | 'INVALID' | 'UNKNOWN';
 	gracePeriodEnds?: string;
 	lastCheckedAt?: string;
+	message?: string;
 	// Calculated values
 	activeSeats: number;
 	isExpired: boolean;

packages/types/src/retention.types.ts

@@ -0,0 +1,33 @@
+export interface RetentionPolicy {
+	id: string;
+	name: string;
+	priority: number;
+	conditions: Record<string, any>; // JSON condition logic
+	retentionPeriodDays: number;
+	isActive: boolean;
+	createdAt: string; // ISO Date string
+}
+
+export interface RetentionLabel {
+	id: string;
+	name: string;
+	retentionPeriodDays: number;
+	description?: string;
+	createdAt: string; // ISO Date string
+}
+
+export interface RetentionEvent {
+	id: string;
+	eventName: string;
+	eventType: string; // e.g., 'EMPLOYEE_EXIT'
+	eventTimestamp: string; // ISO Date string
+	targetCriteria: Record<string, any>; // JSON criteria
+	createdAt: string; // ISO Date string
+}
+
+export interface LegalHold {
+	id: string;
+	name: string;
+	reason?: string;
+	isActive: boolean;
+}