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aria-label="mobile navigation" aria-expanded="false" aria-controls="VPNavScreen" data-v-9f44cfca data-v-42f375ed><span class="container" data-v-42f375ed><span class="top" data-v-42f375ed></span><span class="middle" data-v-42f375ed></span><span class="bottom" data-v-42f375ed></span></span></button></div></div></div></div><div class="divider" data-v-9f44cfca><div class="divider-line" data-v-9f44cfca></div></div></div><!----></header><div class="VPLocalNav has-sidebar empty" data-v-6d457d7f data-v-e17e33c6><div class="container" data-v-e17e33c6><button class="menu" aria-expanded="false" aria-controls="VPSidebarNav" data-v-e17e33c6><span class="vpi-align-left menu-icon" data-v-e17e33c6></span><span class="menu-text" data-v-e17e33c6>Menu</span></button><div class="VPLocalNavOutlineDropdown" style="--vp-vh:0px;" data-v-e17e33c6 data-v-bab32157><button data-v-bab32157>Return to top</button><!----></div></div></div><aside class="VPSidebar" data-v-6d457d7f data-v-91b447a8><div class="curtain" data-v-91b447a8></div><nav class="nav" id="VPSidebarNav" aria-labelledby="sidebar-aria-label" tabindex="-1" data-v-91b447a8><span class="visually-hidden" id="sidebar-aria-label" data-v-91b447a8> Sidebar Navigation </span><!--[--><!--]--><!--[--><div class="no-transition group" data-v-6b998b36><section class="VPSidebarItem level-0 has-active" data-v-6b998b36 data-v-5f79b55d><div class="item" role="button" tabindex="0" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><h2 class="text" data-v-5f79b55d>User Guides</h2><!----></div><div class="items" data-v-5f79b55d><!--[--><div class="VPSidebarItem level-1 is-link" data-v-5f79b55d data-v-5f79b55d><div class="item" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><a class="VPLink link link" href="/" data-v-5f79b55d><!--[--><p class="text" data-v-5f79b55d>Get Started</p><!--]--></a><!----></div><!----></div><div class="VPSidebarItem level-1 is-link" data-v-5f79b55d data-v-5f79b55d><div class="item" data-v-5f79b55d><div 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data-v-5f79b55d><span class="vpi-chevron-right caret-icon" data-v-5f79b55d></span></div></div><div class="items" data-v-5f79b55d><!--[--><div class="VPSidebarItem level-2 is-link" data-v-5f79b55d data-v-5f79b55d><div class="item" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><a class="VPLink link link" href="/user-guides/email-providers/imap.html" data-v-5f79b55d><!--[--><p class="text" data-v-5f79b55d>Generic IMAP Server</p><!--]--></a><!----></div><!----></div><div class="VPSidebarItem level-2 is-link" data-v-5f79b55d data-v-5f79b55d><div class="item" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><a class="VPLink link link" href="/user-guides/email-providers/google-workspace.html" data-v-5f79b55d><!--[--><p class="text" data-v-5f79b55d>Google Workspace</p><!--]--></a><!----></div><!----></div><div class="VPSidebarItem level-2 is-link" data-v-5f79b55d data-v-5f79b55d><div class="item" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><a class="VPLink link link" href="/user-guides/email-providers/microsoft-365.html" data-v-5f79b55d><!--[--><p class="text" data-v-5f79b55d>Microsoft 365</p><!--]--></a><!----></div><!----></div><div class="VPSidebarItem level-2 is-link" data-v-5f79b55d data-v-5f79b55d><div class="item" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><a class="VPLink link link" href="/user-guides/email-providers/eml.html" data-v-5f79b55d><!--[--><p class="text" data-v-5f79b55d>EML Import</p><!--]--></a><!----></div><!----></div><div class="VPSidebarItem level-2 is-link" data-v-5f79b55d data-v-5f79b55d><div class="item" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><a class="VPLink link link" href="/user-guides/email-providers/pst.html" data-v-5f79b55d><!--[--><p class="text" data-v-5f79b55d>PST Import</p><!--]--></a><!----></div><!----></div><div class="VPSidebarItem level-2 is-link" data-v-5f79b55d data-v-5f79b55d><div class="item" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><a class="VPLink link link" href="/user-guides/email-providers/mbox.html" data-v-5f79b55d><!--[--><p class="text" data-v-5f79b55d>Mbox Import</p><!--]--></a><!----></div><!----></div><!--]--></div></section><section class="VPSidebarItem level-1 collapsible collapsed" data-v-5f79b55d data-v-5f79b55d><div class="item" role="button" tabindex="0" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><h3 class="text" data-v-5f79b55d>Settings</h3><div class="caret" role="button" aria-label="toggle section" tabindex="0" data-v-5f79b55d><span class="vpi-chevron-right caret-icon" data-v-5f79b55d></span></div></div><div class="items" data-v-5f79b55d><!--[--><div class="VPSidebarItem level-2 is-link" data-v-5f79b55d data-v-5f79b55d><div class="item" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><a class="VPLink link link" href="/user-guides/settings/system.html" data-v-5f79b55d><!--[--><p class="text" data-v-5f79b55d>System</p><!--]--></a><!----></div><!----></div><!--]--></div></section><section class="VPSidebarItem level-1 collapsible collapsed" data-v-5f79b55d data-v-5f79b55d><div class="item" role="button" tabindex="0" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><h3 class="text" data-v-5f79b55d>Upgrading and Migration</h3><div class="caret" role="button" aria-label="toggle section" tabindex="0" data-v-5f79b55d><span class="vpi-chevron-right caret-icon" data-v-5f79b55d></span></div></div><div class="items" data-v-5f79b55d><!--[--><div class="VPSidebarItem level-2 is-link" data-v-5f79b55d data-v-5f79b55d><div class="item" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><a class="VPLink link link" href="/user-guides/upgrade-and-migration/upgrade.html" data-v-5f79b55d><!--[--><p class="text" data-v-5f79b55d>Upgrading</p><!--]--></a><!----></div><!----></div><div class="VPSidebarItem level-2 is-link" data-v-5f79b55d data-v-5f79b55d><div class="item" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><a class="VPLink link link" href="/user-guides/upgrade-and-migration/meilisearch-upgrade.html" data-v-5f79b55d><!--[--><p class="text" data-v-5f79b55d>Meilisearch Upgrade</p><!--]--></a><!----></div><!----></div><!--]--></div></section><!--]--></div></section></div><div class="no-transition group" data-v-6b998b36><section class="VPSidebarItem level-0" data-v-6b998b36 data-v-5f79b55d><div class="item" role="button" tabindex="0" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><h2 class="text" data-v-5f79b55d>API Reference</h2><!----></div><div class="items" data-v-5f79b55d><!--[--><div class="VPSidebarItem level-1 is-link" data-v-5f79b55d data-v-5f79b55d><div class="item" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><a class="VPLink link link" href="/api/" data-v-5f79b55d><!--[--><p class="text" data-v-5f79b55d>Overview</p><!--]--></a><!----></div><!----></div><div class="VPSidebarItem level-1 is-link" data-v-5f79b55d data-v-5f79b55d><div class="item" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><a class="VPLink link link" href="/api/authentication.html" data-v-5f79b55d><!--[--><p class="text" data-v-5f79b55d>Authentication</p><!--]--></a><!----></div><!----></div><div class="VPSidebarItem level-1 is-link" data-v-5f79b55d data-v-5f79b55d><div class="item" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><a class="VPLink link link" href="/api/rate-limiting.html" data-v-5f79b55d><!--[--><p class="text" data-v-5f79b55d>Rate Limiting</p><!--]--></a><!----></div><!----></div><div class="VPSidebarItem level-1 is-link" data-v-5f79b55d data-v-5f79b55d><div class="item" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><a class="VPLink link link" href="/api/auth.html" data-v-5f79b55d><!--[--><p class="text" data-v-5f79b55d>Auth</p><!--]--></a><!----></div><!----></div><div class="VPSidebarItem level-1 is-link" data-v-5f79b55d 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data-v-5f79b55d></div><a class="VPLink link link" href="/api/jobs.html" data-v-5f79b55d><!--[--><p class="text" data-v-5f79b55d>Jobs</p><!--]--></a><!----></div><!----></div><!--]--></div></section></div><div class="no-transition group" data-v-6b998b36><section class="VPSidebarItem level-0" data-v-6b998b36 data-v-5f79b55d><div class="item" role="button" tabindex="0" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><h2 class="text" data-v-5f79b55d>Services</h2><!----></div><div class="items" data-v-5f79b55d><!--[--><div class="VPSidebarItem level-1 is-link" data-v-5f79b55d data-v-5f79b55d><div class="item" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><a class="VPLink link link" href="/services/" data-v-5f79b55d><!--[--><p class="text" data-v-5f79b55d>Overview</p><!--]--></a><!----></div><!----></div><div class="VPSidebarItem level-1 is-link" data-v-5f79b55d data-v-5f79b55d><div class="item" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><a class="VPLink link link" href="/services/storage-service.html" data-v-5f79b55d><!--[--><p class="text" data-v-5f79b55d>Storage Service</p><!--]--></a><!----></div><!----></div><div class="VPSidebarItem level-1 is-link" data-v-5f79b55d data-v-5f79b55d><div class="item" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><a class="VPLink link link" href="/services/ocr-service.html" data-v-5f79b55d><!--[--><p class="text" data-v-5f79b55d>OCR Service</p><!--]--></a><!----></div><!----></div><section class="VPSidebarItem level-1" data-v-5f79b55d data-v-5f79b55d><div class="item" role="button" tabindex="0" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><h3 class="text" data-v-5f79b55d>IAM Service</h3><!----></div><div class="items" data-v-5f79b55d><!--[--><div class="VPSidebarItem level-2 is-link" data-v-5f79b55d data-v-5f79b55d><div class="item" data-v-5f79b55d><div class="indicator" data-v-5f79b55d></div><a class="VPLink link link" href="/services/iam-service/iam-policy.html" data-v-5f79b55d><!--[--><p class="text" data-v-5f79b55d>IAM Policies</p><!--]--></a><!----></div><!----></div><!--]--></div></section><!--]--></div></section></div><!--]--><!--[--><!--]--></nav></aside><div class="VPContent has-sidebar" id="VPContent" data-v-6d457d7f data-v-413f3f32><div class="VPDoc has-sidebar has-aside" data-v-413f3f32 data-v-29334b8c><!--[--><!--]--><div class="container" data-v-29334b8c><div class="aside" data-v-29334b8c><div class="aside-curtain" data-v-29334b8c></div><div class="aside-container" data-v-29334b8c><div class="aside-content" data-v-29334b8c><div class="VPDocAside" data-v-29334b8c data-v-0970baee><!--[--><!--]--><!--[--><!--]--><nav aria-labelledby="doc-outline-aria-label" class="VPDocAsideOutline" data-v-0970baee data-v-1cf7166c><div class="content" data-v-1cf7166c><div class="outline-marker" data-v-1cf7166c></div><div aria-level="2" class="outline-title" id="doc-outline-aria-label" role="heading" data-v-1cf7166c>On this page</div><ul class="VPDocOutlineItem root" data-v-1cf7166c data-v-c6ed6775><!--[--><!--]--></ul></div></nav><!--[--><!--]--><div class="spacer" data-v-0970baee></div><!--[--><!--]--><!----><!--[--><!--]--><!--[--><!--]--></div></div></div></div><div class="content" data-v-29334b8c><div class="content-container" data-v-29334b8c><!--[--><!--]--><main class="main" data-v-29334b8c><div style="position:relative;" class="vp-doc _user-guides_email-providers_imap" data-v-29334b8c><div><h1 id="connecting-to-a-generic-imap-server" tabindex="-1">Connecting to a Generic IMAP Server <a class="header-anchor" href="#connecting-to-a-generic-imap-server" aria-label="Permalink to "Connecting to a Generic IMAP Server""></a></h1><p>This guide will walk you through connecting a standard IMAP email account as an ingestion source. This allows you to archive emails from any provider that supports the IMAP protocol, which is common for many self-hosted or traditional email services.</p><h2 id="step-by-step-guide" tabindex="-1">Step-by-Step Guide <a class="header-anchor" href="#step-by-step-guide" aria-label="Permalink to "Step-by-Step Guide""></a></h2><ol><li><p><strong>Navigate to Ingestion Sources:</strong> From the main dashboard, go to the <strong>Ingestions</strong> page.</p></li><li><p><strong>Create a New Source:</strong> Click the <strong>"Create New"</strong> button to open the ingestion source configuration dialog.</p></li><li><p><strong>Fill in the Configuration Details:</strong> You will see a form with several fields. Here is how to fill them out for an IMAP connection:</p><ul><li><p><strong>Name:</strong> Give your ingestion source a descriptive name that you will easily recognize, such as "Work Email (IMAP)" or "Personal Gmail".</p></li><li><p><strong>Provider:</strong> From the dropdown menu, select <strong>"Generic IMAP"</strong>. This will reveal the specific fields required for an IMAP connection.</p></li><li><p><strong>Host:</strong> Enter the server address for your email provider's IMAP service. This often looks like <code>imap.your-provider.com</code> or <code>mail.your-domain.com</code>.</p></li><li><p><strong>Port:</strong> Enter the port number for the IMAP server. For a secure connection (which is strongly recommended), this is typically <code>993</code>.</p></li><li><p><strong>Username:</strong> Enter the full email address or username you use to log in to your email account.</p></li><li><p><strong>Password:</strong> Enter the password for your email account.</p></li></ul></li><li><p><strong>Save Changes:</strong> Once you have filled in all the details, click the <strong>"Save changes"</strong> button.</p></li></ol><h2 id="security-recommendation-use-an-app-password" tabindex="-1">Security Recommendation: Use an App Password <a class="header-anchor" href="#security-recommendation-use-an-app-password" aria-label="Permalink to "Security Recommendation: Use an App Password""></a></h2><p>For enhanced security, we strongly recommend using an <strong>"app password"</strong> (sometimes called an "app-specific password") instead of your main account password.</p><p>Many email providers (like Gmail, Outlook, and Fastmail) allow you to generate a unique password that grants access only to a specific application (in this case, the archiving service). If you ever need to revoke access, you can simply delete the app password without affecting your main account login.</p><p>Please consult your email provider's documentation to see if they support app passwords and how to create one.</p><h3 id="how-to-obtain-an-app-password-for-gmail" tabindex="-1">How to Obtain an App Password for Gmail <a class="header-anchor" href="#how-to-obtain-an-app-password-for-gmail" aria-label="Permalink to "How to Obtain an App Password for Gmail""></a></h3><ol><li><strong>Enable 2-Step Verification:</strong> You must have 2-Step Verification turned on for your Google Account.</li><li><strong>Go to App Passwords:</strong> Visit <a href="https://myaccount.google.com/apppasswords" target="_blank" rel="noreferrer">myaccount.google.com/apppasswords</a>. You may be asked to sign in again.</li><li><strong>Create the Password:</strong><ul><li>At the bottom, click <strong>"Select app"</strong> and choose <strong>"Other (Custom name)"</strong>.</li><li>Give it a name you'll recognize, like "OpenArchiver".</li><li>Click <strong>"Generate"</strong>.</li></ul></li><li><strong>Use the Password:</strong> A 16-digit password will be displayed. Copy this password and paste it into the <strong>Password</strong> field in the OpenArchiver ingestion source form.</li></ol><h3 id="how-to-obtain-an-app-password-for-outlook-microsoft-accounts" tabindex="-1">How to Obtain an App Password for Outlook/Microsoft Accounts <a class="header-anchor" href="#how-to-obtain-an-app-password-for-outlook-microsoft-accounts" aria-label="Permalink to "How to Obtain an App Password for Outlook/Microsoft Accounts""></a></h3><ol><li><strong>Enable Two-Step Verification:</strong> You must have two-step verification enabled for your Microsoft account.</li><li><strong>Go to Security Options:</strong> Sign in to your Microsoft account and navigate to the <a href="https://account.live.com/proofs/manage/additional" target="_blank" rel="noreferrer">Advanced security options</a>.</li><li><strong>Create a New App Password:</strong><ul><li>Scroll down to the <strong>"App passwords"</strong> section.</li><li>Click <strong>"Create a new app password"</strong>.</li></ul></li><li><strong>Use the Password:</strong> A new password will be generated. Use this password in the <strong>Password</strong> field in the OpenArchiver ingestion source form.</li></ol><h2 id="what-happens-next" tabindex="-1">What Happens Next? <a class="header-anchor" href="#what-happens-next" aria-label="Permalink to "What Happens Next?""></a></h2><p>After you save the connection, the system will attempt to connect to the IMAP server. The status of the ingestion source will update to reflect its current state:</p><ul><li><strong>Importing:</strong> The system is performing the initial, one-time import of all emails from your <code>INBOX</code>. This may take a while depending on the size of your mailbox.</li><li><strong>Active:</strong> The initial import is complete, and the system will now periodically check for and archive new emails.</li><li><strong>Paused:</strong> The connection is valid, but the system will not check for new emails until you resume it.</li><li><strong>Error:</strong> The system was unable to connect using the provided credentials. Please double-check your Host, Port, Username, and Password and try again.</li></ul><p>You can view, edit, pause, or manually sync any of your ingestion sources from the main table on the <strong>Ingestions</strong> page.</p></div></div></main><footer class="VPDocFooter" data-v-29334b8c data-v-a014c1de><!--[--><!--]--><!----><nav class="prev-next" aria-labelledby="doc-footer-aria-label" data-v-a014c1de><span class="visually-hidden" id="doc-footer-aria-label" data-v-a014c1de>Pager</span><div class="pager" data-v-a014c1de><a class="VPLink link pager-link prev" href="/user-guides/email-providers/" data-v-a014c1de><!--[--><span class="desc" data-v-a014c1de>Previous page</span><span class="title" data-v-a014c1de>Email Providers</span><!--]--></a></div><div class="pager" data-v-a014c1de><a class="VPLink link pager-link next" href="/user-guides/email-providers/google-workspace.html" data-v-a014c1de><!--[--><span class="desc" data-v-a014c1de>Next page</span><span class="title" data-v-a014c1de>Google Workspace</span><!--]--></a></div></nav></footer><!--[--><!--]--></div></div></div><!--[--><!--]--></div></div><!----><!--[--><!--]--></div></div>
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